Hawaii annual withholding reconciliation

File the annual reconciliation of Hawaii income tax withheld, with copies of the W-2s, and keep withholding deposits on the schedule the state assigned.

When: By January 31 each year.
Agency: Hawaii Department of Taxation
Applies to: Every company with employees in Hawaii, with 1 or more employees.
Source: tax.hawaii.gov, read October 22, 2026

Jay explains

Hawaii withholds state income tax from employee wages, and the employer reconciles the year's withholding with the Hawaii Department of Taxation after year end, by January 31 in most states and the end of February in a few, with copies of the W-2s where the state takes them. Withholding deposits during the year follow a schedule the state assigns, monthly or quarterly for most small employers. A payroll provider normally handles both.

Next dates

For a calendar year company. Shown as the agency states them; if a date falls on a weekend, file before it.

January 31, 2027
January 31, 2028

A payroll provider normally prepares and files this. Obligare shows it anyway, marked as the provider's, because the company stays liable if it is missed.

Also in Hawaii

Hawaii annual report Hawaii annual report Hawaii annual report Hawaii nonprofit annual report Hawaii charitable organization annual financial report Hawaii general excise tax annual return Hawaii corporate income tax return Hawaii corporate estimated tax payment Hawaii pass through entity return Hawaii personal income tax return with business income Hawaii unemployment insurance wage report Hawaii temporary disability insurance

See it on your company's calendar

Your company's compliance calendar

Three answers to start. Refine it after.

What kind of organization is it?

An LLC's tax treatment decides which federal return it files. Choose the line that matches yours. Nonprofits are covered too.

State of formation

Employees

Count everyone on payroll. An S corporation's working owners are employees: they are paid a salary.

Where is it based? The state of the office, or of most of the people

A company based outside its state of formation is registered in both and files in both.

More about the company: other states, payroll, dates, abroad

Company name

Date registered in each other state

Optional. Some states key their report to the day you registered there rather than your date of formation; without it, the formation date stands in and the calendar says so.

Who runs payroll?

Fiscal year ends in

Date of formation

Hawaii keys its report to this date. Add it and the calendar places it.

Annual revenue

Some taxes start at a revenue threshold.

We pay independent contractors We offer a retirement plan (401(k), SIMPLE, SEP)

Outside the United States We hold a bank or financial account outside the US A person or company outside the US owns 25% or more of it We own 10% or more of a company outside the US We pay people or companies outside the US

Each adds the FinCEN or IRS form that comes with it: the FBAR, Form 5472, Form 5471, Forms 1042 and 1042-S.

No account needed. Nothing is stored until you save it.

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